Preparing Templates

Templates are a key component in Gazette's ability to create accurate, consistent and unambiguous Reports.

Edit Templates

Templates help to ensure all reports are created to high standards of analysis and presentation. Templates not only ensure a consistent structured layout for the report, but can also contain explanatory notes, to help the person who writes the report understand what should be filled in.

The task of preparing a template is to determine which Header components should be included, and to create the structure of the Body of a Report, providing a report Title, and various sections, the main text of which will be filled in when individual final reports are written.

A Dentist can prepare a Template, but it must be saved by a Consultant.

Template Notes

A secondary Template Notes window provides space for as much information that could be helpful during the writing of a report. The information in this window is saved in the template, but is not included in the final report.

Use this window to provided useful notes, and common phrases or complete sections that may be required in some patient reports. You can provide a complete protocol to follow for the image examination task. Reference images may be extremely useful in certain diagnostic situations.

To create a template from scratch

Setting the Header Display Options

You are free to choose which elements are included and appear in the Header of a report, the order in which they are displayed, as well the font used for the label and its value. This is something that should be decided during the preparation of a Template (although you can override this in the report for special cases). Some entries are always present in a report, though you are free to hide them. Others may be added or removed.

Click in the Header, and choose Section -> Style Options to bring up the Header Info Style Options dialogue.

Label and Value font

Click on the "Change" button to select fonts for the two different columns of information in the report.

Entry List

This list all Header entries which may or may not be included in, and visible in a report.

"In Report" column
Check or clear the tick box in this column to include or remove an entry from the Report or Template. Note that some entries must be present - these are marked as "Always".
"Visible" column
Check or clear the tick box in this column to hide or show an entry. (If you open a report which includes a Header entry which you do not have on your list, for example from another user, it will be displayed by default).
Internal Name
This shows the unambiguous name - normally from a code scheme - which is used internally to define the meaning of the value. This is the name that is used for display by default.
Display Name
To edit the display name, double click in the box. The Display Name overrides the Internal Name when the value is displayed in the Header.
New
Click the New button to add a new entry to the list. Choose a code from the dialogue which will be the Internal Name.
Delete
Removes the selected entry from the list. Note that even if you remove an entry from the list, the entry may still be present in an existing Report or Template, and it will be displayed in the Header by default if opened.
Up, Down
Pressing these buttons moves the selected entry up or down in the list, changing the order in which entries are displayed in the Header (entries which are not visible are ignored, of course).

Editting your Template/Report

After the basic template is created you can make changes to the various sections. You can do this to Reports as well as templates, if required.

Add a Section
Select Section->Insert Text Section, and choose a new heading from the list.
Change the Text
Type, copy/paste or drag/drop to insert text. Bear in mind that it's often easier to delete text in the final report, rather than have to add it each time.
Change the Style
Click in the section, and choose Section->Style Options to bring up the dialogue for that section. See Style Options
Change the Report or Section Title
Click in the section and select Section->Heading, or double-click the section Heading whilst holding the CTRL key down, then choose a new section heading from the dialogue box.
Select a Section
Re-order Sections
Once selected, you can cut, copy, paste and drag-drop entire sections, using the normal editting conventions.
Delete a Section
First select the complete section, and press delete, backspace, or select delete from the edit menu.

You can edit a template later

Style Options

Style Options allow DICOM SR documents to be displayed using different fonts etc. to enhance the readability of the Report, and emphasise sections that are more important, thus improving clarity of communication with referring colleagues.

You can change the options for complete sections in the report individually. The options available depend on the section type.

The Options are linked to the Heading for that section, and are saved independently from the Report itself. Thus when you a change the Options for a particular section, e.g. the Conclusion, this will cause the Conclusion section in all Reports to be displayed with the new Options.

A default presentation is used for sections which are contained in reports that have headings with unknown of coded entry values, or values newly created in the defined code schemes.

It is not possible to manipulate the display (e.g. the font) of individual words or phrases within a section.

For these reasons, you should prepare the presentation of the different sections at the time you prepare the report templates. This also saves time when the individual reports are written.

All sections with the same Heading will update to the reflect the changes.